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Administrative Services
1. Receive and handle telephone, fax and e-mail inquiries, including maintenance calls from Co-Owners and Board Members.
2. Prepare and file forms and reports, including: a. Michigan Annual Report b. Other
3. Initiate and maintain the following files: a. Individual Co-Owner or building files b. Association general business files
4. Prepare and distribute formal notices to the general membership upon the direction of the Board of Directors: a. Annual Meeting packages b. Budget and assessment packages c. Payment coupons
5. Send out welcome
packages to new and resale Co-Owners a. Introductory letter from Stamper and Company b. Procedures on assessment payments c. Payment coupons
d. Internal Association policies as
developed by the
6. Distribute copies of
the Master Deed and By-Laws to new when requested. Copies of the Master Deed and By-Laws to be supplied by Stamper and Company at a charge for copying to be paid by the Co-Owner.
7. Prepare and distribute
(as necessary) unit status reports a. Name and address b. Unit numbers c. Occupancy status d. Garage or carport status e. Miscellaneous coding, if applicable f. Unit type g. Telephone number h. Assessment amount
8. Answer all Association correspondence sent to Stamper and Company or as directed by the Board of Directors.
9. A Stamper and Company
representative will attend
10. In the event of a By-Law
violation, Stamper and Company
11. Work with the Board of
Directors in formulating or
12. Remove the burden of everyday administration from Board members, Committees, and non-professional employees.
13. Host and update Association web site upon approval of the Board of Directors, to include, but are not limited to: a. Links b. New and Archived Newsletters c. New and Archived Meeting Minutes
d.
Master Deed and By-Laws or other
e. Special
Notes and Reminders as Provided by
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Real Estate Property Management
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